Administration Assistant

ABOUT THE COMPANY

Avenue Hospital was founded in 1995 for the purpose of managing the outpatient department at the Hospital, and to extend medical services to corporate clientele through an innovative concept of Managed Healthcare.
Our Purpose
Our purpose is to maintain and enable health
Our Mission
To provide high quality medical care that exceeds the needs of our clients
Our Culture and Core Values
Respect - For all human beings regardless of financial status, race, tribe, national origin, religious or political beliefs
Service - Providing the best service to our patients, their families, doctors, clients, business partners and staff
Excellence - Continually striving to improve and achieve excellence in the provision of our services

JOB SUMMARY

Person SpecificationDiploma/ Bachelor's degree in business administration, communications, or a related field.Computer proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).Data Analysis skills and basic book keeping/ accounting knowledge highly desirable.At least 2 years of relevant work experience working in a corporate environment.Good planning and organizing skillsTact and diplomacy, Discretion and ConfidentialityStrong interpersonal skills, team playing abilities, and communication skills.Highly responsive, ethical and responsible

RESPONSIBILITIES

Manage the Hospital Manager’s calendar, providing real-time scheduling support by booking appointments and preventing conflicts, assisting in managing the HM’s agenda and organizing key meetings on behalf of the HM.Prepare, edit and disseminate communications to and from the HM’s office as delegated, including  maintaining regular reports and keeping minutes of staff and departmental meetings.Assist with business reporting and analysis as required, including preparation of reports, papers and presentations, conducting research on various topics as requested by the HM, and providing insights to support decision-making.Maintain polite and professional communication by receiving, screening, forwarding or responding to inquiries, consulting with relevant authorities, and handling emergencies effectively and efficiently.Prepare requisitions and submit approved LPOs to authorized suppliers in liaison with the HM.Make travel arrangements, such as booking flights, cabs, and making hotel and restaurant reservations for the Hospital senior management team and other Hospital Manager’s guests.Assist the HM in managing petty cash allocation, ensuring periodic accounting is done per AG procedures, reconciling expense reports and invoices, and submitting the same to the HM in good time.Ensure that Avenue Healthcare corporate governance policies are adhered to, including preventing, detecting, and reporting any fraud or criminal activities, and Implementing audit recommendations.Ensure adequate knowledge of, and compliance to all Avenue Healthcare policies, procedures, and systems, especially policies pertaining to the provision of medical services and finance.Maintain privacy and confidentiality at all times.Any other duty as assigned by the supervisor.

REQUIRED SKILLS

Calendar management, Typing and note taking, Meeting management, Office administration, management

REQUIRED EDUCATION

Diploma, Associate's degree