Assistant Office Administrator (1 Position) - Job Grade 8 (Permanent & Pensionable) REF: VA/5/11/2025

ABOUT THE COMPANY

JKUAT Enterprises Limited (JKUATES), a state corporation and a subsidiary of JKUAT,
is a leading consulting and recruitment services provider. Our primary focus is creating
and commercializing high-quality solutions and products through cutting-edge research,
training, and innovation to transform individuals and institutions in Africa and beyond.
JKUAT Enterprises nurtures a culture of innovation, empowering aspiring entrepreneurs
and businesses through our comprehensive and practical solutions. They actively
bridge the gap between the University and industry, government, and other
stakeholders, fostering accelerated development in all sectors. With a dedication to
excellence, we offer a diverse range of services, including business solutions, HR,
talent acquisition, research and development, and technology transfer.

JOB SUMMARY

The role is responsible for providing comprehensive administrative and secretarial support to the functional head and office. It involves managing the day-to-day operations of the office, including scheduling appointments, organizing meetings and travel arrangements, preparing correspondence and documents, and maintaining records and communications. The position ensures efficient coordination of office activities, proper documentation, and effective communication within and outside the department.

RESPONSIBILITIES

Duties and Responsibilities 1. Responsible for the overall day to day management/administration of the office of the functional head.2. Booking the meeting room for meetings and making hospitality arrangements as may be required.3. Sending out notices for meeting and following up to confirm receipt.4. Ensuring that the meeting venues are well organized.5. Managing and maintain the office diary and schedule of appointments for the immediate supervisor.6. Providing secretarial services for the functional area.7. Maintaining records of outgoing letters, correspondences, documents and records; monitor, screen, respond to and distribute incoming communication. 8. Preparing and editing correspondence, communications, presentations and other documents. 9. Organizing international travel as may be required from time to time.10. Answer and screen calls directed to the directorate/ department/division.Qualifications1. At least four (4) years relevant experience.2. At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or itsequivalent from a recognized institution.3. A professional certificate.4. Proficiency in computers.5. Demonstrated results in work performance.6. Fulfilled the requirements of Chapter Six of the constitution.

REQUIRED SKILLS

Document and archive management, Meeting preparation, Office administration, management, Presentation preparation and editing (Microsoft PowerPoint), Scheduling, Reporting, Billing

REQUIRED EDUCATION

Diploma, Associate's degree