Facilities Maintenance Supervisor

ABOUT THE COMPANY

Pharo Foundation (“the Foundation”) is a mission-driven, non-profit organization that designs, funds, and operates economic development programs to achieve its vision of a vibrant, productive, and self-reliant Africa. Over the next decade, our goal is to create maximum impact toward three critical missions:
Empowering the next generation-Ensuring that all students have an opportunity to access a high-quality, affordable education and become productive citizens of a rapidly changing world.
Eliminating barriers to employment and productivity-Identifying and eliminating health, financial, and structural barriers to employment and productivity for working people.
Solving water scarcity-Ensuring that people and communities across Africa have access to a safe and affordable source of water.
Established within our Education Mission, Pharo Schools are centers of excellence offering top-quality education and integrating extracurricular activities to ensure an all-rounded approach. Pharo Schools follow their respective countries’ national curriculums and select regional and international ones to ensure our students are competitive. The academic structure is complemented by reading materials and creative technology-based learning solutions. Our schools offer a child-friendly learning environment fostering equality and respect. We strive to ensure all our students realize their full potential.
The Foundation also operates Pharo Ventures, the for-profit arm of its operations with sustainable businesses in Ethiopia and Somaliland geared towards job creation and economic empowerment.
With over 700 employees in Ethiopia, Kenya, Rwanda, and Somaliland, we are a diverse, multicultural, and passionate organization. We have our headquarters in Nairobi, Kenya, and a liaison office in London, UK, which is home to our parent organization, Pharo Management.
In Kenya, the Pharo Foundation has recently partnered with Tender Care Junior Academy, a private school offering a local curriculum designed to make quality education accessible to a broader audience.

JOB SUMMARY

Must Have Skills:Hands-on maintenance expertiseEffective communication and interpersonal skillsOrganisational and time-management skillsTraining or certification in Occupational Health & Safety (OHS)Strong technical knowledge in building and constructionOverviewEstablished within Pharo Foundation’s Education Mission, Pharo Schools in Kenya, Rwanda, Ethiopia and Somaliland, are centres of excellence offering top-quality education and integrating extra-curricular activities to ensure an all-rounded approach. Pharo Schools follow their respective countries’ national curriculums and select regional and international ones complemented by creative technology-based learning solutions. Our schools offer a child-friendly learning environment fostering equality and respect. You can read more about this work at: http://www.pharoschools.orgPharo School Nairobi is a unique private institution offering two years of pre-primary education and primary grades 1–9. Located in the tranquil neighbourhoods of Komarock Estate and Umoja, Nairobi. We offer a Kenyan accredited Competence-Based Education (CBE). Our approach emphasizes the development of well-rounded learners, encouraging each child to express their unique qualities and feelings. At Pharo School Nairobi, we aim to help every child reach their highest potential through exploration, experience, experimentation, and hands-on discovery. We uphold high standards of discipline.OpportunityWe are seeking a Facilities Maintenance Supervisor responsible for driving operational excellence across the school by overseeing the maintenance, cleanliness, safety, and optimal functionality of all buildings and grounds. The role holder will supervise sanitation teams and contractors, ensure compliance with Health & Safety requirements, and work closely with the Operations Manager to ensure that the school buildings, facilities and grounds are maintained to the highest possible standard, are in a proper working order, ensuring compliance with relevant Health and Safety legislation.Reports To: Operations ManagerFunctional Relationships: Finance and Procurement Departments

RESPONSIBILITIES

Duties and Responsibilities Facilities MaintenanceConduct regular inspections of school buildings and grounds to ensure operational excellence, including cleanliness, safety, sanitation, minor maintenance, and overall organisation of the school environment.Scheduling and supervising the day-to-day maintenance and support of school buildings, landscaping, utilities and facilities. This includes overseeing contractors who perform installation, inspection, repair, and maintenance tasks on various building systems (mechanical, electrical, plumbing, HVAC, etc.) as well as aspects like painting, carpentry, safety protocols, and waste management.Maintain detailed records of all construction and maintenance activities, monitor contractor progress and workmanship, and provide thorough reports on the quality, standards, and completion of all tasks.Proactively monitor facilities (electrical, mechanical, plumbing) and ensure equipment functionality, reporting any faults to the Operations Manager.Oversee waste management processes, including timely garbage collection and proper disposal.Inspect school buildings and grounds to ensure proper safety, cleaning, and sanitation standards.Reporting any security breaches e.g. incidents of vandalism, or unusual wear and tear to the Operations Manager.Health & SafetyConduct proper and timely assessments of health & safety risks, implementing necessary measures and arrangements identified as necessary from assessments.Ensuring the school complies with the health and safety requirements e.g. ventilation, lighting, sanitary and washing facilities.Work with the security team to support in securing all classes and offices after school hours.Be the first point of contact for the external security providers — responding to queries, emergency calls etc.Supervising Support StaffIn collaboration with the Sanitation Team Leads, plan, assign, and manage the cleaning schedules of the sanitation teams.Plan, assign and manage the work of groundskeepers engaged in maintenance and care of trees, flowers, grass, shrubs, lawns etc.Supervise cleaning staff to ensure cleaning schedules are followed and tasks are completed to a high standard; conduct regular inspections of cleanliness across all campuses to identify areas for improvement or attention.Order cleaning supplies and equipment necessary for sanitation efforts and ensure their proper use and storage.Ensuring that staff in the sanitation departments maintain a hygienic and professional appearance, uniform being worn at all times and kept in a clean and tidy condition.Qualifications and SkillsA Diploma in Facility Management, Engineering, Building and Construction or a related technical field.Minimum of 4 years of experience in facility maintenance supervision or management.Proven experience in managing maintenance teams and coordinating repairs.Strong knowledge of building systems (HVAC, electrical, plumbing, structural).Excellent communication, organizational, leadership, and problem-solving skills.Ability to manage budgets and control operational costs effectively.Child SafeguardingThe Pharo School Nairobi is committed to safeguarding and promoting the welfare of students and young people and expects all staff to share this commitment. For this reason, identity and security checks will be required from the successful applicant.

REQUIRED SKILLS

Construction management, Plumbing, Construction safety, Work place safety, Tool operation and maintenance, Building service technology , Heating installations, Electrical installation, Air conditioning, cooling and ventilation, Construction final cleaning

REQUIRED EDUCATION

Vocational school