TENDERS REPRESENTATIVE EXECUTIVE.

An enterprising aggressive and proactive tender representative executive under the immediate supervision of sales and marketing head of department and responsible for overseeing & managing tender representative officers, tender processes including identification of sales opportunities through a tendering process but not limited to healthcare industry, selection of products to be tendered, identification of suppliers, ensuring specification conformity, liaison with supply chain officer to negotiate prices with identified suppliers and tabulation of competitive bid prices, compilation of bid documents, timely submission, follow-up with respective procuring entities, liaison with supply chain officer to ensure timely importation and delivery of awarded items within declared delivery timelines and liaison with finance and procuring entity to ensure timely payment of delivered items within stipulated credit periods. The ideal candidate should be proactive, highly organized, meticulous, result

oriented with a strong aptitude to ensure bid competitiveness and compliance while tendering to different institutions within the region.

1. Tendering opportunities: Overseeing identification of sales opportunities through a tendering process from various platforms i.e. local daily’s, UNGM, tender sure, PPRA, tenders unlimited etc., for, but not limited to pharmaceuticals, non-pharmaceuticals, medical equipment, laboratory items, public health and other healthcare related opportunities within the East African region with subsequent identification of bid items.

2. Supplier identification: Overseeing identification of suppliers for selected products, prioritizing manufacturers in compliance with mandatory and technical qualification requirements as well product conformity to requisite specifications.

3. Pricing: Liaison with supply chain officer to negotiate for competitive prices for identified products and subsequent tabulation of bid prices using our import model, ensuring all additional costs are accurately factored to ensure overall bid competitiveness.

4. Bid compliance: Ensuring bid document compliance with procuring entity requirements, with up-to- date requisite certifications provided, up to date product certifications and documentation provided, to ensure overall compliance with tender requirements and product specifications.

5. Bid collation: Ensuring meticulous collation of final bid document in a chronological manner or as specified by the procuring entity, ensuring bid integrity and responsiveness, to facilitate seamless evaluation by the procuring entity.

6. Bid submission: Ability to multitask and work on completing timelines while maintaining meticulous work, always ensuring timely bid submissions.

7. Follow up: Ensuring attendance of bid opening meetings, and subsequent follow-up with key decision makers from the procuring entities, for favorable company outcomes quantified as pre- qualification or tender awards. Upon award and delivery, liaison with finance and procuring entity to ensure timely payment of delivered items within stipulated credit periods.

8. Delivery: Liaison with supply chain officer to oversee procurement, importation and delivery of awarded items within tabulated cost thresholds and declared delivery timelines.

9. Reporting & record keeping: Preparation and maintenance of detailed records of identified tenders, ongoing tenders, submitted tenders, awarded tenders, disqualified tenders, delivery status, pipeline tenders & payment status reports to facilitate in tracking strategy effectiveness, realized sales, overall competitiveness etc., ultimately aiding in the refinement of our strategy.

10. Dynamism: Exemplified through continuous learning and staying adept with new tender opportunities within the East African region, cheaper and reliable suppliers for selected items, effective quoting strategies, country by country regulations, competitor brands and pricing, ensuring we remain competitive.