Associate Management Support Officer

ABOUT THE COMPANY

The United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency, is mandated to protect and assist men, women and children forced to flee their homes due to violence, conflict or persecution.
UNHCR is dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced and stateless people. The Agency provides protection, shelter, food, water, medical care and other life-saving assistance to refugees and asylum-seekers around the world.
The dream of most refugees is to return home. If and where possible, UNHCR helps refugees make this dream a reality. When refugees cannot go back home, we work to find solutions for them, to rebuild their lives in another country. Since its formation by the United Nations General Assembly in 1950, UNHCR has helped millions of refugees restart their lives and has received the Nobel Peace Prize twice.

JOB SUMMARY

Minimum QualificationsFor P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

RESPONSIBILITIES

Human ResourcesAssist in workforce planning, recruitment, and onboarding processes in coordination with HR focal points.Provide basic guidance on the application of HR policies and support contract administration.Facilitate the implementation of performance management tools and staff learning initiatives.Support efforts to promote diversity, inclusion, and compliance with HR procedures.Financial ManagementParticipate in the preparation and monitoring of office and operational budgets.Compile and verify financial data for reporting and compliance with donor and UNHCR requirements.Support financial trend analysis to assist in planning and resource allocation.Liaise with Finance colleagues to ensure timely documentation and audit readiness.Supply Chain and ProcurementAssist in procurement planning and ensure proper documentation of procurement actions.Monitor delivery of goods and services and support asset and inventory tracking.Coordinate with relevant staff on the use of enterprise systems for procurement and logistics.Administrative and Office ManagementProvide support in managing administrative functions such as travel, facilities, and records management.Assist in the rollout of IT tools that support operational processes.Contribute to consistency of administrative practices across units.Risk ManagementSupport the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).Perform other related duties as required.

REQUIRED SKILLS

Human resource and personnel development, Supply and inventory management (restaurant), Office administration, management, Risk management

REQUIRED EDUCATION

Diploma, Associate's degree