OFFICE ADMIN / RECEPTIONIST

JOB TITLE

OFFICE ADMIN / RECEPTIONIST

NATURE OF JOB

FULL TIME

INDUSTRY

SALARY

KSHS.30,000-35,000

JOB LOCATION

MLOLONGO

DUTIES AND RESPONSIBILITIES

• 
  
• Warmly welcome all visitors, clients, and guests with a professional and courteous demeanor.
  
• Answer, screen, and direct incoming calls promptly and professionally.
  
• Manage the front desk and maintain a clean, organized reception area.
  
• Receive and distribute mail, parcels, and deliveries appropriately.
  
• Provide comprehensive administrative support to various departments and staff as required.
  
• Schedule and coordinate meetings, appointments, and conference calls.
  
• Maintain and manage office filing systems (both physical and digital).
  
• Prepare and edit correspondence, reports, presentations, and other documents.
  
• Ensure timely procurement and stock management of office supplies.
  
• Assist in managing office budgets and petty cash when required.
  
• Organize and maintain personnel and company records, ensuring confidentiality and compliance.
  
• Handle document filing, archiving, and retrieval efficiently.
  
• Support compliance with regulatory or audit requirements through accurate documentation.
  
• Liaise with service providers, vendors, and external partners.
  
• Coordinate office maintenance and liaise with facility management as necessary.
  
• Assist with onboarding new employees and setting up workstations.
  
• Manage meeting rooms’ bookings and ensure they are well prepared for use.
  

KEY REQUIREMENT SKILLS AND QUALIFICATION

• 
  
• Diploma or Degree in Business Administration, Office Management, or any related field
  
• 3–5 years of proven experience as an Office Administrator and/or Receptionist
  
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  
• Knowledge of office equipment (e.g., printers, scanners, multi-line phone systems)
  
• Excellent verbal and written communication skills
  
• Strong organizational and time-management abilities
  
• High level of professionalism and attention to detail
  

HOW TO APPLY

• 
  
• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
  
• Interviews will be carried out on a rolling basis until the position is filled.
  
• Only the shortlisted candidates will be contacted.