Accounts Assistant (For A Distributor Of Animal Health Vaccines)

Employer:  A Distributor Of Animal Health Vaccines

Salary:  Kshs. 45,000 - 50,000 Plus Company Benefits

Requirements: 

O' Level Qualifications With Fully Completed Cpa Qualifications Or University Degree With At Least Cpa Part Ii.

Experience: 

• At Least 2 Years Working Experience In A Busy Manufacturing Or Distribution Company. 
  
• Those With Experience In Animal Health (Veterinary) And/Or Pharmaceuticals Will Have An Added Advantage.
  

Duties: 

Accounts Receivable & Customer Accounts: -

• Prepare And Issue Customer Invoices And Proforma Invoices.
  
• Record Customer Payments In Quickbooks And Allocate Payments To The Correct Invoices.
  
• Maintain Accurate Customer Accounts And Regularly Review Outstanding Balances.
  
• Assist In Preparing Monthly Collection And Receivables Reports.
  
• Follow Up On Outstanding Customer Balances Where Required.
  
• Investigate And Resolve Customer Account Discrepancies.
  

Bank & Cash Management: -

• Record Bank Transactions Accurately In The Accounting System.
  
• Perform Daily/Weekly Bank Reconciliations And Investigate Unreconciled Items.
  
• Match Bank Transactions With Quickbooks Records And Avoid Duplicate Postings.
  
• Maintain Proper Documentation For Bank Transfers, Deposits, Withdrawals, And Charges.
  
• Assist In Monitoring Cash And Bank Balances.
  

Accounting Records & Data Integrity:-

• Post Accounting Transactions Accurately And Promptly In Quickbooks.
  
• Maintain Proper Coding And Classification Of Transactions.
  
• Ensure All Transactions Have Adequate Supporting Documentation.
  
• Identify Duplicate, Missing, Or Incorrectly Posted Transactions And Bring Them To The Accountant's Attention.
  
• Maintain Accurate Customer, Supplier, And General Ledger Records.
  
• Assist With Cleaning And Maintaining The Integrity Of Accounting Data.
  

Financial Reporting Support: -

• Assist In Preparation Of Monthly P&L;, Cash Flow, Receivables, Payables And Collection Reports.
  
• Prepare Schedules And Supporting Information Required For Monthly Reporting.
  
• Assist In Analysing Variances And Identifying Unusual Transactions For Review.
  
• Provide Accurate Accounting Information To The Accountant Within The Required Deadlines.
  

Filing & Documentation: - 

• Maintain Organized Physical And Electronic Accounting Files.
  
• File Invoices, Receipts, Payment Vouchers, Bank Documents, Tax Documents And Other Financial Records.
  
• Ensure Documents Can Be Easily Retrieved For Management And Audit Purposes.
  
• Maintain A Clear Audit Trail For Financial Transactions.
  

General Finance Support: -

• Assist The Accountant With Month-End And Year-End Closing Activities.
  
• Assist With Stock/Inventory-Related Accounting Records Where Applicable.
  
• Support Internal And External Audit Requests.
  
• Perform Other Accounting Duties Assigned By The Accountant.