HR OFFICER

NATURE OF JOB

FULL TIME

INDUSTRY

COMMERCIAL BAKERY

SALARY

KSHS. 50,000-60,000

JOB LOCATION

MLOLONGO

JOB SUMMARY

The HR Officer is responsible for supporting the overall human resource function by implementing HR policies, managing employee relations, coordinating recruitment and onboarding, administering performance management processes, ensuring statutory compliance, and promoting employee engagement. The role plays a critical part in maintaining a productive workforce while ensuring compliance with Kenyan labour laws and organizational policies within a fast-paced manufacturing environment.

DUTIES AND RESPONSIBILITIES

 Recruitment and Talent Acquisition

·       Coordinate end-to-end recruitment activities, including sourcing, screening, interviewing, and onboarding of employees.

·       Prepare job descriptions and advertise vacancies in collaboration with departmental managers.

·       Conduct reference checks and facilitate employment documentation.

·       Coordinate employee induction and orientation programmes to ensure successful integration into the organization.

·       Maintain an updated talent pipeline for critical operational positions.

Employee Relations

·       Act as the first point of contact for employee HR-related concerns and provide timely support.

·       Foster positive employee relations through effective communication and engagement initiatives.

·       Handle employee grievances, disciplinary processes, and conflict resolution in accordance with company policy and Kenyan labour laws.

·       Support managers in resolving workplace issues while maintaining fairness and confidentiality.

·       Promote a positive organizational culture and employee well-being.

Performance Management and Learning

·       Coordinate performance appraisal processes and monitor implementation across departments.

·       Support managers in setting performance objectives and conducting employee evaluations.

·       Identify training and development needs and coordinate learning programmes.

·       Maintain employee training records and evaluate training effectiveness.

·       Support succession planning and employee career development initiatives.

HR Administration and Compliance

·       Maintain accurate and confidential employee records and HR documentation.

·       Ensure compliance with the Employment Act, Occupational Safety and Health regulations, NSSF, SHIF, PAYE, and other statutory requirements.

·       Prepare employment contracts, confirmation letters, transfers, promotions, and separation documentation.

·       Monitor employee attendance, leave administration, and other HR records.

·       Assist in developing, reviewing, and implementing HR policies and procedures.

Payroll and Benefits Administration

·       Prepare and validate payroll inputs, including attendance, overtime, leave, and statutory deductions.

·       Coordinate employee benefits administration and resolve payroll-related queries.

·       Ensure timely submission of statutory deductions and compliance reports.

·       Support periodic payroll audits and reconciliation exercises.

HR Reporting and HRIS Management

·       Maintain accurate employee information within the HR Information System (HRIS).

·       Generate periodic HR reports covering recruitment, turnover, absenteeism, training, and workforce statistics.

·       Monitor HR metrics and provide insights to support management decision-making.

·       Ensure proper filing and secure management of HR records.

Health, Safety, and Workplace Compliance

·       Promote compliance with workplace health and safety policies within the manufacturing environment.

·       Participate in workplace safety initiatives and employee wellness programmes.

·       Support investigations relating to workplace incidents and recommend corrective actions.

·       Work closely with departmental managers to ensure compliance with company policies and regulatory requirements.

KEY REQUIREMENT SKILLS AND QUALIFICATION

·       Degree in Human Resource Management, Business Administration, or a related field.

·       Higher Diploma in Human Resource Management is an added advantage.

·       Membership with the Institute of Human Resource Management (IHRM) and possession of a valid practising certificate is an added advantage.

·       Minimum of 5 years' progressive experience in Human Resource Management.

·       At least 2 years in a supervisory or HR leadership role.

·       Experience in a manufacturing, food processing, FMCG, or commercial bakery environment is highly desirable.

·       Strong knowledge of Kenyan labour laws and HR best practices.

·       Excellent interpersonal, communication, and conflict resolution skills.

·       Strong recruitment, employee relations, and performance management skills.

·       Proficiency in HR Information Systems (HRIS) and Microsoft Office Suite.

HOW TO APPLY

·       If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com

·       Interviews will be carried out on a rolling basis until the position is filled.

·       Only the shortlisted candidates will be contacted.