Operations & Logistics Officer

Key Responsibilities:

1.     Fleet Maintenance & Compliance

§  Coordinate routine inspection of trucks immediately after offloading to confirm roadworthiness before dispatch for the next trip.

§  Track and schedule preventive maintenance and servicing to minimize breakdowns and downtime.

§  Maintain accurate maintenance records for each truck, including service history and repairs.

§  Ensure that any replaced spare parts are properly stored and tracked for future use.

§  Liaise with mechanics and service providers to ensure timely and quality repairs.

2.     Spare Parts Management

§  Source and procure spare parts at competitive prices without compromising on quality.

§  Maintain an updated inventory of critical spare parts to avoid operational delays.

§  Monitor usage trends and recommend cost-saving opportunities in procurement.

§  Build and manage relationships with reliable suppliers and vendors.

3.     Fleet Tracking & Utilization

§  Monitor truck movements using tracking systems to ensure adherence to routes and schedules.

§  Ensure all trucks are serviced on time and are operating within optimal performance standards.

§  Track turnaround time for each trip and identify opportunities to improve efficiency.

§  Ensure optimal truck utilization by minimizing idle time and maximizing trip frequency.

4.     Loading, Offloading & Turnaround Management

§  Coordinate timely loading and offloading of trucks to avoid delays.

§  Ensure trucks spend minimal time at customer sites and promptly escalate any delays beyond agreed timelines.

§  Monitor and manage demurrage risks by ensuring adherence to agreed service timelines.

§  Work closely with depot, drivers, and customer teams to streamline operations.

5.     Border Clearance & Transit Coordination

§  Follow up on documentation and processes to ensure timely clearance at border points.

§  Liaise with drivers, clearing agents, and relevant authorities to avoid transit delays.

§  Track transit timelines and proactively resolve bottlenecks.

6.     Driver Coordination & Support

§  Support driver scheduling and allocation to ensure smooth operations.

§  Monitor driver compliance with operational procedures, safety standards, and company policies.

§  Assist in addressing driver concerns, including trip issues, delays, and breakdowns.

§  Promote safe driving practices and adherence to transport regulations.

7.     Operational Efficiency & Reporting

§  Prepare daily and weekly operational reports (fleet status, maintenance, utilization, delays).

§  Analyze operational data to identify inefficiencies and recommend improvements.

§  Support implementation of systems and processes to enhance productivity and service delivery.

§  Assist in planning and coordination of logistics operations.

8.     Health, Safety & Compliance

§  Ensure adherence to safety standards in handling and transportation of petroleum products.

§  Support compliance with regulatory requirements in transport and logistics operations.

§  Report and follow up on incidents, breakdowns, and safety concerns.

9.     Fuel Management

§  Monitor and record fuel dispensed to each truck and correlate with mileage to detect anomalies or pilferage.

§  Flag trucks with unusually high fuel consumption for investigation.

§  Maintain fuel logs and support monthly fuel reconciliation exercises.

Qualifications:

·       Bachelor’s degree or Diploma in Logistics, Supply Chain Management, Mechanical Engineering, or a related field.

·       5+ years of experience in transport and logistics, preferably in petroleum goods handling.

·       Prior experience in the petroleum, oil & gas is a strong advantage.

·       Familiarity with cross-border logistics, clearing & forwarding processes, and East/Central African trade corridors.

·       Basic knowledge of vehicle maintenance and fleet management systems.

·       Strong organizational, communication, and analytical skills.

• Ability to work under pressure and manage multiple tasks simultaneously.